Policies

PAYMENT
Full payment of all camp fees is expected at the time of registration. Payments by check must be received in the IKC offices no later than the Friday prior to the start of camp. No payments will be accepted at the fields. Players will not be permitted to participate unless payment has been received.
 
RETURNED CHECKS
There is a $35 charge for any returned checks.
 
REFUNDS

After School Refund Policy - Early Withdrawal/Cancellations require a 30 days' written notice in advance of the last day of the final month of attendance. you must continue tuition payments through the last day of the month of attendance.

Sports Programs Refund Policy - Cancellation/Refund requests must be made in writing to info@ignitekidsclub.com. A 50% refund will be granted after the start of a sport program. A full refund will be granted prior to the start of the sport program minus a $25.00 processing fee. 

Summer Camp Refund Policy - Refund requests must be made in writing to info@ignitekidsclub.com. No Refunds will be given for cancellations after May 31, 2018. 50% refunds will be granted for cancellations prior to May 31, 2018. Families are welcome to change weeks after May 31, 2018 but a $25.00 change fee will be associated. A cash refund will not be provided. For all family emergencies, a credit will be given towards a future week or a future program. There will be no $25.00 change fee for parents who change from 3 days to 5 days but there will be a $25.00 change fee for parents who change 5 days to 3 days IF space is still available. 3 day spots are limited to 20 per week. $15.00 late fee will be applied if registering after Wednesday of the week prior to a camp week. All refunds will be paid by check and processed within 30 days of the written request. A $25.00 processing fee per player will be subtracted from all refunds.

Spring Break Camp Refund Policy – Refund requests must be made in writing to info@ignitekidsclub.com. To receive a full refund, refund requests must be submitted by the Wednesday prior to the start of camp. A $25.00 processing fee per player will be subtracted from all refunds. If cancellation is made after Wednesday at midnight, a 50% refund will be granted. All refunds will be paid by check and processed within 30 days of the written request.

Winter Break Camp Refund Policy - Refund requests must be made in writing to info@ignitekidsclub.com. To receive a full refund, refund requests must be submitted by the Wednesday prior to the start of camp. A $25.00 processing fee per player will be subtracted from all refunds. If cancellation is made after Wednesday at midnight, a 50% refund will be granted. All refunds will be paid by check and processed within 30 days of the written request. 

CANCELLATION
IKC expects to run all camp sessions as advertised; however, some factors outside the control of the IKC staff, such as inclement weather, may force the cancellation of a session. Thus, if a full day of any camp session needs to be cancelled for any reason, Ignite Sports will, at its discretion, schedule a make-up session (either indoors or out) or offer players a prorated credit toward a future program. Camp sessions that need to be concluded early on any day for any reason will not be rescheduled nor will any prorated credit be given.
 
PROOF OF IDENTITY

Proof of the child's identity and age may include a certified copy of the child's birth certificate, birth registration card, notification of birth (hospital, physician or midwife record), passport, copy of the placement agreement or other proof of the child's identity from a child placing agency (foster care and adoption agencies), record from a public school in Virginian, certification by a principal or his designee of a public school in the U.S. that a certified copy of child's birth record was previously presented or child's proof of identity is not necessary when the child attends a public school in Virginia and the center assumes responsibility for the children directly from the school (i.e., after school program) or the center transfers responsibility of the children directly to the school (i.e., before school program). While programs are not required to keep the proof of the child's identity, documentation of viewing this information must be maintained for each child.

Section 63.2-1809 of Code of Virginia states that the proof of identity, if reproduced or retained by the child day program or both, shall be destroyed upon the conclusion of the requisite period of retention. The procedures for the disposal, physical destruction or other disposition of the proof of identity containing social security numbers shall include all reasonable steps to destroy such document by (i) shredding,. (ii) erasing, or (iii) otherwise modifying the social security number in those records to make them unreadable or indecipherable by any means.